Privacy Statement

DOT.PRJCT B.V. (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal data is processed in a transparent, secure, and lawful manner. This Privacy Statement explains how we collect, use, store, and protect personal data in accordance with the General Data Protection Regulation (GDPR) and the Dutch Algemene Verordening Gegevensbescherming (AVG).

1. Company Details

DOT.PRJCT B.V.
Chemieweg 31, 1422DX Uithoorn, The Netherlands
Chamber of Commerce (KvK): 73269638
Email: info@madebydot.com
Website: www.madebydot.com

We are a video production company providing creative, production, and post-production services.

2. Personal Data We Process

Depending on your interaction with us, we may process the following categories of personal data:

Data you provide directly

Name, address, and contact details
Company information
Billing and payment details
Email correspondence or inquiries
Project-related information and briefings

Data processed in the context of video production

Images, video recordings and audio recordings
Visual likeness, voice, performance
Location information related to shoots

Data collected automatically via our website

IP address
Browser type and device information
Cookies and usage statistics (only with your consent, where required)

3. Legal Bases for Processing

We process personal data based on one or more of the following legal grounds:

Contractual necessity: to perform a contract or take steps prior to entering a contract
Consent: for the use of footage featuring identifiable individuals, or website tracking technologies
Legitimate interest: improving services, communication, or securing our systems
Legal obligation: administrative and tax requirements

4. How We Use Personal Data

We use personal data for purposes such as:

Producing and delivering video content
Managing client relationships and communications
Handling payments and financial administration
Organizing and coordinating video shoots
Improving our website, services, and marketing
Ensuring compliance with legal requirements

Footage or images in which individuals appear are used only for the purposes agreed upon with our clients or based on the consent of the individuals involved, where legally required.

5. Sharing of Personal Data

We do not sell your personal data.

We may share data only when necessary with:

Professional service providers (e.g., editors, camera operators, cloud storage providers)
Payment or financial administration services
Legal or governmental authorities if required by law
Clients, only when necessary for project execution and contract performance

All external parties that process data on our behalf are bound by data-processing agreements that comply with GDPR/AVG requirements.

6. Transfers Outside the European Economic Area (EEA)

If personal data is transferred outside the EEA, we ensure adequate safeguards such as:

European Commission adequacy decisions
Standard Contractual Clauses (SCCs)
Additional measures where required

7. Retention of Personal Data

We retain personal data only for as long as necessary:

Administrative and financial data: up to 7 years (Dutch tax law)
Project-related content and footage: according to contract terms or until consent is withdrawn
Contact information and emails: as long as required to manage the relationship or project

After expiry of retention periods, data will be securely deleted or anonymized.

8. Your Rights Under the GDPR/AVG

You have the following rights:

Right of access; to know what personal data we process
Right to rectification; to correct inaccurate data
Right to erasure; to request deletion of your data
Right to restriction; to limit data processing
Right to data portability; to receive your data in a transferable format
Right to object; to object to processing based on legitimate interests or direct marketing
Right to withdraw consent; at any time, without affecting prior lawful processing

Requests can be submitted via info@madebydot.com. We will respond within one month in accordance with GDPR/AVG requirements.

9. Cookies and Tracking Technologies

Our website uses cookies to ensure proper functioning and, with your consent, to analyze usage. For details, please refer to our Cookie Policy.

10. Security

We take appropriate technical and organizational measures to protect personal data, including:

Secure storage and encrypted communication
Access controls and restricted permissions
Staff confidentiality obligations
Regular data-protection reviews

Despite these measures, no system can be completely secure. We strive to ensure the highest possible level of protection.

11. Children’s Privacy

Our services are not intended for individuals under the age of 16 unless explicit parental or guardian consent is provided where required.

12. Changes to This Privacy Statement

We may update this statement from time to time. The most recent version will always be available on our website. Significant changes will be communicated where appropriate.

13. Contact

If you have questions, requests, or complaints about this Privacy Statement or your personal data, please contact:

DOT.PRJCT B.V.
Chemieweg 31, 1422DX, Uithoorn
Email: info@madebydot.com

You also have the right to submit a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) via www.autoriteitpersoonsgegevens.nl.